General Terms

In consideration of the right to participate in an event or activity you agree to be bound by these terms and conditions, which incorporate our Terms of Use, and which are collectively referred to as the “Agreement”. We reserve the right to amend this Agreement at any time, which will be effective when a revised version is posted on the MapleCrest Ranch and/or website. If you fail to abide by the terms of this Agreement, MapleCrest Ranch reserves the right, at its discretion, to immediately terminate your participation in the Event, participation in future events, or take such other actions as MapleCrest Ranch deems necessary.

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Responsibility & Security:

MapleCrest Ranch does not accept any responsibility for damage to or loss of any articles of property left prior to, during, or after the event.  The client agrees to be responsible for any damage done to the facilities and/or property by the client, guests, invites, employees or other agents under the client’s control.  MapleCrest Ranch shall not be liable for any loss, damage, or injury of any kind or character to any person or property caused by or arising from any act or omission of the Client, or any guest, invites, employees or other agents from accident or casualty occasioned by the failure of the client to maintain the premise in a safe condition or arising from any other causes.  The Client as a material part of the consideration of this agreement, hereby waives on its behalf all the clients and herby agrees to indemnify and hold harmless from all liability for any such loss, damage or injury to other persons, and from all cost and expenses arising therefrom, including but not limited to attorney fees.

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Terms of Use

Wedding rental beginning at 8:00am, ends at 9:30pm, clean-up and vacated by 10:00pm. (noise ordinance requires us to shut down at 10:00pm) Renter is welcome to use the venue for 1-hour rehearsal practice the week prior to a wedding event. Ceremony practice times must be scheduled and approved in advance by venue staff $250 fee will be charged if additional time is needed.

All rentals include use of the grounds, restroom, garbage dump services, 50X60 covered arena and use of the Barn.  22 round tables and 175 chairs, White Table linens.  Total guest count not to exceed 175.  Barn only rental is not to exceed 125 guests.

 

Set-up and breakdown are provided by MapleCrest Staff, along with Parking services.  Last call for drinks will be at 9:00pm and music off by 9:30pm.  If the premises are not vacated by 10:30pm (grace period), damage deposit will be forfeited.  Additional time requests will be billed at the same $250.00 rate needing to be onsite prior to the listed time above and considered on an individual basis.

Booking Deposit:

 

The non-refundable booking fee of $500.00 will be due on or before the return of the signed and initiated rental agreement for full day rentals, hourly rentals require a $250.00 deposit.  The deposit will secure the date and is non-refundable for any reason including natural disasters.

 

The balance of the rental fee is due no later than 60 days prior to the event  (unless booking window doesn’t allow). Once the final balance has been paid, it will be considered non-refundable for any reason including natural disasters.  MapleCrest Ranch shall have the right to terminate this contract if the client fails to meet or violates any terms of the contract

 

Damage Deposit:

$500.00 damage deposit is required 60-days prior to the event.  If over service of beverages produces a need for bodily fluid clean-up on the property, there will be a charge of $100.00 per incident. It is the requirement of MapleCrest Ranch to conduct a final walk-through at the end of the event.  The venue Manager on duty in conjunction with the coordinator/renter will determine if there is any excessive clean-up or damage done to the property as a result of the event and, if necessary, the damage deposit will be applied to any repairs or added cost for clean-up.  Any remaining portion will be returned within 30 days post the event to the address provided in this form.

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Liability Insurance:

Every rental is required to purchase liability insurance policy from Wedsafe, Eventsured, Event Helper or another comparable and reputable company, in the amount of $2 million liability coverage per occurrence and $2 million aggregate and name MapleCrest Ranch ownership (David & Lynn Turnbull) management, and employees as an additional insured.  If alcohol is to be served, the policy must include and state that “liquor Liability” is included.  Evidence of such insurance will need to be received at the same time the balance of the rental fee is paid no later than 60 days prior to the event, or the date will be forfeited and there will be no refund of booking deposit.

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Catering:

MapleCrest Ranch is open to renter chosen catering as long as the catering company is agreeable to the terms and conditions outlined in Terms and Conditions and is a licensed and insured catering company.

 

Beverages Services/Licenses and Permits:

 

While Beer, Wine, Champaign and Seltzers are allowed at the facility, they may not be served to minors or anyone appearing to be intoxicated.  All alcoholic beverages brought onto the property must be checked-in with the Permitted or Licensed server (MAST – 12 or Bartender) for distribution (including pre-wedding celebratory consumption). Any alcohol consumed without distribution of a server violates this contract and security deposit will not be returned. Washington State Liquor Control Board requires a banquet permit be obtained and allows the service and consumption of liquor at an invitation-only gathering held in a place of business.

• It is the responsibility of the renter to obtain a server with a Mandatory Alcohol Server Training (MAST - 12) permit.

• It is the responsibility of the renter/client to obtain a banquet permit from the State of Washington Liquor Control Board for the day of the event.

The client agrees to indemnify and hold harmless MapleCrest Ranch, its ownership and employees for any damage, costs or expenses, including reasonable attorney fees, which may arise as a result of consumption of alcoholic beverages by the client and any of the client’s guests.  

 

Wedding Planner/Coordinator:

To ensure proper use and care of MapleCrest Ranch, we require that the client has a Wedding Coordinator, to maintain the client agenda for rehearsal, ceremony and/or reception.  The coordinator will also serve in the capacity of decision-maker on behalf of the client in dealing with all vendors, including catering, bar service, florist, entertainment, rentals, etc. and will collaborate with MapleCrest Ranch staff during the event.

 

To appropriately manage the event, it is recommended that the coordinator not be part of the event party or attending as a guest.  If your coordinator does not have prior experience at MapleCrest Ranch, they must be approved in advance by venue management.  Hiring a qualified professional is HIGHLY RECOMENDED.

 

Wedding/Event Conclusion Process

The coordinator or renter is required to stay for the duration of the event.  At the conclusion of the event, MapleCrest Ranch Management on duty and the coordinator will conduct a final walk-thru of the facility and grounds to assess any possible damages or excessive clean-up needed that may have occurred during the event.  Please note that the coordinator/renter may not leave until the final walk-thru has been completed or the client will not receive the damaged deposit check or any part of a refund.

 

Final Review:

A minimum of one month prior to the event, the client and the coordinator must correspond or meet with the venue Manager to review the agenda, floor plan diagram, timeline, and establish a schedule for set-up and deliveries along with vendor exit. Any material use during the farewell departure celebration will also need to be approved during this time (clean-up is required).  We will make sure all required paperwork, licenses and payment have been made and/or are on-file.  

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Music/Sound:

All music must end by 9:30pm.  The volume levels and base levels need to be measured at the sound check.  Venue Management will assist with the sound check to make sure the decibel levels are understood.  The decibel level is not to exceed 49 decibels from the property lines.

 

Vendors:

It is required that all pre-approved event coordinators, caterers, and bar services provide the appropriate licenses and insurance documents by the final review, 30-days prior to the event.  All vendors and service contractors are responsible for the cleanup and removal of their equipment, food, and bar supplies at the end of the event.  All décor, personal items, and rental items must be taken by the event coordinator/renter by the end of the event, no items can be left overnight or dropped off prior to rental agreement.

 

Weather & Other:

The rental is locked once the deposit is provided and there are no refunds for inclement weather.  We will do everything in our control to facilitate your event within our means.

 

Limitations:

Absolutely no smoking is allowed in the fields.  Smoking is allowed in a designated smoking area with the mandatory use of the provided smoking receptacle.  This location will be communicated clearly on the day of the event. 

 

No sparklers, candles, fire pits, fireworks, lanterns of any kind are permitted on the property. 

 

NO Confetti | NO Pets without  pre-coordinated approval

 

The House is not for use at any time.  The fenced yard is used for pre-coordinated activities (Wedding pictures/small events) no access granted to customers and/or guests without permission.